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FUNDS AND FINANCIAL MANAGEMENT

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DEBTORS MANAGEMENT
AND LEGAL

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REPAIRS AND MAINTENANCE

Consulting

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GENERAL FUNCTIONS AND ADMINISTRATION CONTROL

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INSURANCE 
 

FUNDS AND FINANCIAL MANAGEMENT

  • Effective Management of Bank Account

  • Prompt Collection of Monthly Levies

  • Payments of Salaries to staff

  • Payments to Suppliers and Contractors

  • Monthly Utility Calculation

  • Prepare & Distribution of Accounts

  • Update of Monthly Financial Statements

  • Preparation of Annual Budgets

  • Preparation of 10-year Maintenance Plan

  • Audit Preparation

  • Submissions & Payments Legal Entities

 
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DEBTORS MANAGEMENT AND LEGAL

Managing agents who collect levy arrears and charge a fee need to be registered Debt Collectors and are governed by regulated fees. Just Property Body Corporate holds all the necessary licenses to operate legally, ensuring all matters are dealt with professionally.

  • Payment Reminders

  • Setting up and compliance of Collection Process

  • Effective Handling of Soft Collections
    (Obtaining approvals from trustees for special

  • arrangements and preparation of AOD’s)

  • Effective Handling of Hard Collections
    (Preparation of legal handover files to attorneys)

We insist on monthly meetings with debtors and attorneys.
This ensures that all matters are given priority and are
being handled efficiently.

REPAIRS AND MAINTENANCE

  • Liaising with owners/scheme executives/trustees on all repairs
    and maintenance required

  • Arranging of all necessary quotes

  • Obtaining approvals from relevant
    owners / scheme executives / trustees

  • Effective site visits and building inspections

  • Prompt payments to contractors

  • Management of 10-year maintenance plans according to budget

  • Facilitation of emergency repairs

The Managing Agent has a list of preferred contractors (provided by Just Property Body Corporate and the Scheme) who often offer better rates because of the volume of work. By identifying and repairing any maintenance issues early can avoid more significant and more expensive problems. An experienced Managing Agent will tell you that the key to maintaining and increasing the value of your property is preventive maintenance. This requires regular maintenance checks and inspections. 

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GENERAL FUNCTIONS AND ADMINISTRATION CONTROL

  • Meter Readings (Providing of detailed meter reading slips)

  • Preparing of AGM & SGM

  • Typing & Distributing of Minutes of Meetings

  • Attendance to all agreed Execs Meetings

  • Create and Enforce conduct rules of the scheme

  • Issuing of Letters & Warnings & Fines as per Scheme Execs

  • CSOS / CIPC / SARS Compliance

  • Clearance Certificates

INSURANCE

  • Professional handling of Insurance Policies
    and Schedule updates

  • Effective handling of Claims Processing

  • Effective handling of Excess Recovery